Senior Living Communities

Vacancy Report

The Vacancy report provides bed availability information. Use the report to see bed availability and potential occupancy. The same information on the report is available on the Vacancy Dashboard. For more information see Vacancy Dashboard.

  1. Do one of the following: 

    • Billing > Reports > Vacancy Report.

    • Multi-community: Management Console > Reporting > Financial Reports > Vacancy Report.

  • The Available On column refers to the date the living unit/bed will be available.

    • If the living unit is currently occupied, Available On date is the planned move-out date based on the estimated discharge date entered in the resident census demographics screen.

      • The status is Occupied Planned Move Out the day of the Estimated Discharge Date

      • If the resident still resides at the location with no discharge or death census entry, then the status is Occupied.

    • If the living unit is currently inactive, this is the scheduled end date of the inactive period.

    • If the room is available on the date the report is run, "Now" appears in the Available on column.

  • Last Available Date is the last day the living unit is available. If the living unit is already leased/rented, then this is the planned move in date of the new renter.

  • Each bed has an occupancy status: Occupied, Occupied with Planned Move Out, Rented & Vacant, Available, and Inactive. The overall status of the bed is a combination of the census action type, census status type, and lease start/end date information entered for that particular bed. 

    If you track occupancy by weight, Companion beds are included.

    • Occupied: The bed is assigned to a resident through census.

    • Available: The bed is in active status, but no resident census is associated with the bed.

    • Rented & Vacant: The bed is in an active status and is being paid for, but resident is not physically occupying the bed.

    • Occupied, Planned Move Out: The bed is in active status and a resident census is associated with this bed.

    • Inactive: The bed is not available for use on bed setup screen.

    • When Use Market Rates is selected in Payer Rules & Rate Schedules, the rate that appears is from the Market Rate template.

    • If a Security Deposit is required for a living unit, the amount appears.