Skilled Nursing Facilities

Month End Checks

The Billing Office must verify Billing and Accounts Receivable (A/R) data to close the month. To close the month quickly and accurately review Month End Checks categories throughout the month and correct errors. Alerts on the Billing Portal show outstanding items, such as residents who need transactions generated.

A Month End Checks dashboard provides a method to validate data such as census days, accommodation revenue, and resident cash. If you have an alert for residents with transactions not generated, generate transactions before reviewing the Month End Checks. If the values are out of balance, you can redirect to the resident(s) chart to view and correct the variance. 

Note

You can close the month with errors. However, it is recommended that this permission is given to select staff and not performed often.

A green check in the status column shows the category is ready to close. A red "x" indicates there are errors to correct.

You can view month end checks from the Management Console. You can use the facility name to redirect to the facility and view their month end checks. 

Note

The first time you open the Month End Checks, select Refresh All for the details to appear.

Contact customer support to resolve an error regarding any of the following when completing Month End Checks. 

  • Incomplete reversals

  • Posted transactions in deleted batches or unposted batches.

  • Unposted transactions in posted batches.

  1. Admin > Billing > Current Posting Period. 

  2. Click Month End Checks.

  3. Review the Month End Category Status. 

  4. If there are categories requiring attention, an alert appears on the close screen. 

  5. Complete the following steps before you close the month:

    • Generate all transactions.

    • Compare detailed worklist checks and make any corrections required.

    • Re-generate transactions if any changes were required.

    • Review and print the census reports.