Skilled Nursing Facilities

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Setting up Automatic Write Off for Cash Batches Quick Reference Guide

You can automatically write off amounts left after payment is applied in Cash batches. For example, during setup you create a rule for Private Pay to write off any outstanding balances less than $5. You post a payment for a balance not paid in full and the remaining amount is automatically written off. An additional write off row appears in Distribute Cash. The write off amount appears in red. This process automatically creates a new adjustment batch. 

Complete these steps to use the automatic write off for cash batches. 

Step

Action

Application View
1.

Setup new Charge Adjustment Code.

Setup a new Charge Adjustment Code for Write Offs using Adjustment and Write off as the type.

  • Singlefacility > Admin > Setup > Charge Adjustment Codes

  • Multi-facility > Standards > Charge Adjustment Codes
SCR_CHG_WO.jpg
2.

In Payer Setup, select Allow Automatic Write-Off in Cash Receipts.

  • Single-facility : Admin > Setup > Payers.

    Multi-facility > Standards > Charge Adjustment Codes. 
SCR_Payer_WO.jpg

You can leave the Maximum amount blank or customize the amount as agreed upon with your administrator. 
3.

To auto-post the write off batch, select Automatically post automated writeoff batches in AR configuration. If selected you need to review and post the write off batches in Adjustments.

Admin > Setup > A/R Configuration  > Automatically Post Automated Writeoff Batches.