Skilled Nursing Facilities

Creating New Manual Check

There may be times when you need to record a check that is either hand written or recorded in another system. This is referred to as a manual check process.

  2. Click edit for the Payment batch that you want to enter a new manual check.

  4. From the New Payment entry screen, select Type: Payment.

  5. Type or select the required date in the Payment Date field. The Period and Year lists are set by the system.

  6. In the Vendor Code field, type the code assigned to the vendor. You can also search for the vendor code by clicking the magnifying glass icon lookup.gif that appears to the right of the Vendor Code field. The Select Invoices pop-up appears with the list of outstanding invoices. After the vendor code is entered, the Select Invoices pop-up appears showing the list of outstanding invoices.

  7. In the Select Invoices pop-up, select the invoice number and click Save & Close. The Vendor Code is updated in the Edit Payment pop-up.

  8. In the Edit Payment pop-up, clear Print Check, and enter the check number of the check issued in the Check Number field.

  9. In the Edit Payment pop-up, verify the invoices added to the batch and enter the discounts (if applicable).

  10. If you made a partial payment on an invoice, you can change the value in the Applied Amount field. When the check is posted, the system recalculates the outstanding amount (O/S Amt) of that invoice.

  11. Click Save to save the changes or Save & New to save your changes and add new payments. The Edit Payment pop-up appears with the list of invoices selected in the Details section.

  • The Vendor Name and Remit To Fields in the Edit Payment pop-up are automatically populated. To change the vendor code, click the clear link and enter the vendor code again. To change the Remit To field, click the edit address link.