Skilled Nursing Facilities

Creating a Trust Batch

You can create a new batch such as a deposit, withdrawal, pay bills, or interest batch.

Procedure

  1. Under Open Trust Batches, click the appropriate batch link.

  2. In the batch window, click New to create a new batch.

  3. In the New Batch pop-up, complete the batch description by adding a suffix such as the deposit date to the description.

  4. Select the required account from the Control Account list.

  5. In the Batch Total field, enter the total batch amount if known.

  6. Click Save to enter the information into the system and return to the Trust batch page.

Hints and Tips

  • If this is the first deposit for a resident, the system simultaneously opens a trust account for the resident with a deposit transaction.

  • The best practice is to use a unique batch description and consistent format for ease in locating batches. For example, enter "Deposit MM/DD/YYYY" for all deposit batches as the system alphabetically lists the batches by batch description with the deposit date as the unique identifier. With a strong naming convention, batch names such as Deposits, Balance Forwards, Transfers from A/R, and Correction batches are grouped together.

  • If you do not know the total batch amount, specify the amount when you post the batch.