Skilled Nursing Facilities

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Manually Re-running Scheduled EFT Cash Receipt Batches at the Facility Level

Electronic Funds Transfers are created as Cash Receipt batches. You can create manual EFT batches for residents on a Timing Profile in cases where the scheduled job did not successfully create the batch.

  1. Admin > Billing > Cash Receipt Batches.

  2. Click New. The New Batch screen appears.

    • Batch Type: select for Electronic Funds Transfer.

    • Effective Date: the current date but can be edited.

    • Batch #: the next sequential batch number.

    • Batch Description: enter a description for the batch. Best practice is to name the batch so that you can easily identify it at a later date.

    • Include Residents With: Click for Re-run Scheduled Batch For and enter a date according to a batch schedule.

    • If a Timing Profile does not exist for the date selected, an error message appears.

    • If a Timing Profile exists, a message appears. Click OK to proceed or Cancel to exit.

    • Entered Total: not editable.

    • Sort by: Select Resident Name or Resident Number.

  3. Click Save and then click OK.

  • Date for Re-run Scheduled Batch must be in the past or current date. The date cannot be a future date.

  • EFT must be configured for the facility.

  • Security for creating batches that the scheduled job did not create successfully:

    • Module Admin, Parent Function - A/R Batch Entry (Yes/No), Re-run Scheduled EFT Batch (Yes/No).

      • For existing (custom and system) roles, the new security function is set to:

        • Yes if the parent function is set to Yes.

        • No if the parent function is set to No.

        • No if the parent function is set to Custom.

  • For new roles, the new security option is set to No.

    • If set to No, the Include Residents With options on the New Electronic Funds Transfer Batch screen do not appear. All EFT batches created manually only include residents with no schedule setup.

    • If set to yes, the Include Residents With option on the New Electronic Funds Transfer Batch screen appears. You can generate the batch for residents on no schedule or re-run a scheduled batch.