Skilled Nursing Facilities

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Creating Electronic Funds Transfer (EFT) Bank Configurations

You can create bank configurations to retrieve money from a financial institution for resident payment via Electronic Funds Transfer (EFT). Retrieving payment electronically improves revenue cycle and days outstanding. You gain operational efficiency using electronic payment posting versus manual payment posting.

Note

Facilities can be assigned 1 bank configuration, but an organization can have multiple bank configurations. 

  1. Do one of the following:

    • Single facility: Admin > Setup > A/R Configuration > select EFT facility.

    • Multi-facility: Management Console > Standards > Financial Management >EFT Configuration.

  • Bank File Format - Select NACHA (National Automated Clearinghouse Association) for US facilities.

  • Bank Description - Type the name of the bank where EFT transfer money is deposited for the Facility.

  • Bank GL Account - Select the GL Account from the list.

  • Export From - Appears for multi-facilities. Select an option to determine where you can export EFT batches.

  • Auto -Post Batch - Select if auto-created EFT batches are to post automatically.

  • Posting Date Adjustment X days after batch creation date - You can configure EFT batches to Auto Post in the EFT Configuration. EFT timing schedules can be configured to generated in advance of the effective date. The Posting Date Adjustment option is dependent on Auto Post and is based on the batch creation date set in the EFT timing schedules. 

    • For example, your EFT timing  schedule is set for the 1st day of the Month and the batch is set to generate 5 days before the effective date. You want the auto post date to be on the first day of the month so you set the posting date adjustment to be 5 days after the batch creation date. This sets the effective date and the posting date to be the 1st day of the month in this example. 

  • Export to FTP - Select if files are to be exported to a PointClickCare-hosted FTP server. 

  • Auto-Export Batch - This option is available if Auto-Post Batch and Export to FTP options are selected. If selected, auto-posted EFT batches are automatically exported to the FTP.

  • Filename Format - Type a 3 digit code to use as file name.

  • File date & time  - Use ach (Automated Clearing House). 

  • Filename Preview - Provides a preview of the Filename Format, and file date and time with file extension.

  • Company Name - Type the organization/originator name as registered with the bank.

  • Routing # - Type the number provided by the bank for the facility.

  • File ID - Type the number provided by the bank for the facility.

    • For multi-facilities and single facilities, the EFT Bank Configuration can use File ID as Company ID at the facility level. Clearing the Use File ID as Company ID at the facility level, a Company ID field appears for you to complete.

  • File ID Modifier - This information is provided by your facility bank. Select A-Z or 0-9. The File ID modifier appears in each batch. For example if alpha (A-Z) is selected in the Bank Configuration, the first exported batch for the day has modifier A, the next exported batch has modifier B.

  • Enable Offset Record - Select if a balancing record with the facility offset account are included in the export file. If selected, addition fields appear for Offset Account Type, Offset Description, Offset Account #, and Offset Routing #.

  • Statement Message - Type a message about EFT that appears on the resident's statement. To communicate information to the financial responsible party, the message appears on the Statement *New* report.