Skilled Nursing Facilities

Importing GL Batch From A/R

When creating a GL batch, you can create a month end AR type GL Batch by selecting Import From A/R, selecting the period, facility and whether you want to import days account information. The created GL Batch can be reviewed, edited or deleted if necessary, but it can only be imported once per month.

The AR Import to GL process includes the Trust journal entry. The Trust journal entry reports on the net change in the trust balances. The Trust journal entry is useful for those organizations that include the Trust Bank and Resident Trust Liability balances on their Balance Sheets. 

Note

The Trust account numbers are not configured in the Admin Chart of Accounts as other Admin accounts are, they are configured in the Trust Setup under Control accounts and Resident Accounts. If the trust account number does not match the GL Chart of Accounts, the transactions import with errors as they do for the A/R Transactions. 

Trust transactions do not import unless the Trust month is closed. An alert message appears if the trust month is not closed, you can still import the A/R transactions without the trust. 

After the month end reconciliation and closing of the Admin Billing posting period is complete, you can then import all the journal entries from A/R for a specific facility into a GL batch.

  1. From the G/L Batch Window - GL Batches page, click Import From A/R.

  2. In the Import A/R Batch window, enter an appropriate description for the new batch in the Batch Description field. 

  3. Select the required Period month and year from the list.

  4. Select the name of the Facility that you want to import the journal entries from, using the Facility list.

  5. Select Import Days Accounts if you want the days imported to the G/L batch.

  6. Click Run & Edit to import the A/R journal entries for the month into a GL Batch. The newly created open GL Batch entry listing screen opens, allowing you review and edit if necessary. Alternately you can click Run, to import and return to the GL Batch Window -GL Batches.

  7. Go to the Admin tab, select Reports, under the Billing section, select the Journal Entries *New* report. Select the Period, the Group By: Consolidated Account and click Run Report.

  8. Compare the open Imported GL Batch to the Journal Entries report and if they are the same, it should be fine to post the GL Batch. If the Import From A/R GL Batch is incorrect and needs to be run again, you can delete the open GL batch and then you can create another Import from A/R for that month. After the Import From A/R is posted for a month for a facility, it cannot be imported again.

  • If more than one A/R facility imports the monthly journal entries into a specific facility, you see multiple facilities in the Facility list. This is determined during implementation and the settings are defined in Setup when selecting GL Configuration. The A/Rs to Import into this GL: defines the rules for the Import From A/R

  • You can only post the A/R journal entries 1 time per month. If the batch imports with errors, it can be deleted and re-imported after correcting any mapping issues that caused the error.