Skilled Nursing Facilities

Contents

Quick Entry for Therapy Minutes

Quick Entry allows you to directly link to specific pages within the application where batch entry is completed, for example, the Immunization Batch Entry screen. You can enter the therapy minutes using Quick Entry.

  1. Clinical > Quick Entry > Therapy Minutes.

  2. From the Quick Entry Menu, click Therapy Minutes. The Therapy Minutes Quick Entry page appears. Here, you can record therapy minutes for one or multiple residents at a time.

  3. In the top left of the page, select the type of therapy from the list.

  4. Select Day or Week to enter therapy minutes for a day or week. 

  5. In the Date field, enter the date for which you want to record the therapy minutes. 

  7. Set further filters by clicking the + symbol to the left of the 'Therapy' list. In this menu you can:

    • Sort By - Determine how the list of residents should be sorted by selecting from the available options - name or location

    • Resident Number/Name  - Enter therapy minutes for a specific resident by entering the resident number or name and clicking the lookup.gif. Select the resident from the list of results.

    • Medical Professional  - Filter the list of residents by their assigned medical professional by entering part or all of the medical professional's name then clicking the lookup.gif.

    • Status - Filter the list of residents by their status (Current or Discharged) by selecting the option from the Status list.

    • Unit/Floor - Filter the list of residents by location by selecting an option from the Unit and Floor lists.

  9. If viewing Therapy Minutes for a week: Click the + symbol that appears to the left of a resident's name to access the therapy minutes input fields. Use these fields to record details such as the duration of the therapy session and the setting- Evaluation, Individual, and Group and to indicate if the minutes are for a planned session.

  10. Select a Therapy Start Date and End Date, if applicable, by clicking the New links under the Therapy Dates Start and End columns. 

  11. In the text box, enter the total number of minutes spent with the resident in a particular setting.

  12. From the Setting list, select the therapy settings - Evaluation, Individual, or Group.

  13. Select Planned to indicate that the therapy session is planned for the resident and has not yet happened.

  14. After you enter one set of therapy minutes, click the new link to the right of the planned check box to record the therapy minutes for another type of session setting of the same therapy type.

    • There are three types of therapy settings: EV - Evaluation, IN - individual, and GP - group. If you try to enter more than one entry per therapy setting, you see a message warning you that only one entry per therapy type is permitted.

  15. After recording the therapy minutes, click Save. After the Therapy Minutes are saved, the minutes entered appears with Grey shading for the date which had minutes entered for a resident. All fields not yet saved or without therapy minutes entered appears in Yellow shading. Therapy minutes are also saved if you use the tab key on your keyboard to move across the fields or if you click in a different field.

  16. Click Printable View to generate a list of residents and their therapy minutes. You can print the minutes by using the print function in your browser.

  • If entering multiple settings for 1 day, click the new link to open another data entry field.

  • Each setting can only be used 1 time per day.

  • Evaluation minutes are excluded from the therapy minutes in the MDS.

  • Planned minutes do not populate the MDS.

  • To delete an entry after saving, replace the minutes entered with a zero (0) then save.