Skilled Nursing Facilities

Closing the Month

You can complete all Accounts Receivable steps and CLOSE THE AR MONTH.

After the ACCOUNTS RECEIVABLE period is CLOSED, it cannot be re-opened, so ensure all activities to be recorded (posted) to that month are complete. In addition to having no outstanding BATCHES for the month, ensure all ADT activities impacting BILLING are complete.

Any Admissions, Transfers or Discharges which occurred after the last BILLING triggered activity that is visible on a TRIAL BILLING, and need to be BILLED to those residents BEFORE THE MONTH IS CLOSED.

  1. While on the ADMIN module, select BILLING from the menu.

  2. If there are any unposted Ancillary or Cash Receipt batches, for the current month, they must be POSTED.

  3. Run a TRIAL BILLING to identify any outstanding accommodations charges for residents who have had ADT activity since the last BILLING. They need to be individually re-BILLED BEFORE THE MONTH IS CLOSED. Impacted residents are easily identified on the current Trial Billing.

  4. Print & review the BILLABLE DAYS on the following reports. The BILLABLE DAYS MUST agree across all reports.

    • CENSUS

    • STATUS SUMMARY

    • ACCOMMODATION SUMMARY

    • JOURNAL ENTRIES

    • REVENUE JOURNAL

  5. All reports are available for you at any time, but some other key reports which may be desired for your Month End package include:

    • Cash Receipt Journal report

    • Accounts Receivable Aging Report

    • Accounts Receivable Reconciliation report

  • Do NOT close the month if the BILLABLE DAYS do not agree across the identified reports.

  • After the period is closed, it cannot be re-opened.

  • An additional assurance before closing is to complete a worksheet (provided by PointClickCare) or any other AR tool you've used previously to reconcile your AR.

  • You must have a security role with appropriate rights to see the BILLING screen, and use the close option. The (delivered) Admin (User) role provides that access. See your local Security Administrator if you require changes to your Security privileges.