Skilled Nursing Facilities

Contents

Creating a Census Entry

You can create and edit census transactions with a census entry. A census entry captures the resident's movement by status in your facility. For example, active, in hospital, vacation, and discharge. 

The census entry also records the location of the resident, the action code, and information about the rate history and the level of care. You can run a census report to include the status and other changes of residents through a given date range.

If a census entry affects the rate, a census entry can create a corresponding rate history entry. For example, a payer change or when your census entry requires a new payer setup file. When a rate history line is create by a census entry, you can only view the rate history. You must edit the census entry to correct errors that affect the rate.

Warning

You cannot edit the effective date in the census entry. If you enter the date incorrectly, you must delete the line and re-create the entry.

Note

A pink rate line indicates an invalid rate. Pink rate lines after the go live date are not acceptable and cause errors during billing.

A yellow census line indicates an incomplete census. Yellow census lines are created when a census entry is entered through a Quick ADT. Yellow census lines require validation.

If your organization has eInteract (Hospital Transfer Portal) enabled and you enter a transfer out census entry, you also see additional fields after the to/from type is selected.

  1.  Admin > Resident Chart > Census/Rates > Census.

  • Effective Date /Time - Select information. 

  • Action - Select option. 

  • Payer - Verify or select option.  Additional fields are available based on selected payer.

  • Payer Option - Select Use Last Known Payer Setup File.

  • Status -  Verify or select information. 

  • Care Level - Verify or select information. This is for UB Payers only.

  • Alt. Care Level - Select or verify information as needed. 

  • Room - Verify or select information.

  • Room Rate - Verify or select information.

  • Additional Location - Select information as needed.

  • To/From Type - Verify or select information.

  • To/From Location - Verify or select information.

    When eInteract (Hospital Transfer Portal) is enabled and you enter a transfer out census entry, you also see additional fields:

    • Ordered By - search and select information.

    • Emergency Transfer - select when applicable. 

    • Reason For Transfer - select information.

    • Unplanned or Planned - select information.

    • Outcome Of Transfer - select information.

  • Comments - Enter as required.