Skilled Nursing Facilities

Contents

Entering Resident Cash Receipt Transactions

You can use resident cash receipt batches to record deposits to the bank and apply payments to residents, other payers, or miscellaneous accounts. Recording receipts on a regular basis helps to keep the AR Aging accurate and up to date with current information. You can apply payments to the correct periods. This results in accurate aging information for collection purposes.Miscellaneous cash is used for allocating misc cash receipts to a GL account. An example of a miscellaneous cash receipt is guest meals or donations.

Note

Trust split amount is available if configured in Trust setup.  For example, a family might pay $500 but have included $100 to be credited to the resident's trust account.  When you enter $100 in Trust amount, $400 is applied to the A/R amount and a trust deposit is created for $100.

Check your Provincial regulations before you co-mingle resident funds with facility cash.  

Note

To clear your Subsidy payer balances see Clearing the Subsidy Payer Using Rapid Entry in Cash Receipt Batches.

Creating a new Cash Receipt Batch

  1. Admin > Billing > Cash Receipts. 

  3. Select Batch Type > Cash Receipts.

Entering  the resident cash receipt

  1. Admin > Billing > Cash Receipts. 

  2. Status > Open.

  3. Click edit on the open batch. 

  5. Select Resident Cash.

  7. Apply options.

    • Auto - Automatically applies the cash to the oldest balance. 

    • Manually - select edit apply the receipt to specific aging buckets. 

      • Click the payer link to distribute cash if the amount is paid in full. 

      • Click the dollar amount link below any month to automatically apply the total amount due in that period. Click the amount again to remove the total amount applied.

    • Apply to current period.

  8. Use the remember fields to save entry details like date and type to save on data entry time.