Skilled Nursing Facilities

Invoice Batch Process Overview

Accounts payable is a batch-driven process. This means you create a batch first and then add your vendor invoices or credit memos to the batch. The A /P invoice entry is a five step process:

  1. Creating New Invoice Batch

  2. Add invoices/credit memos to the batch

  3. Review the batch details

  4. Editing Invoice Batch

  5. Posting Invoice Batch

  2. Click edit next to any Open Invoice Batch to view the details of the Invoice Batch.

    • At the top of the batch, you see Invoice Batch Number assigned automatically and the batch description assigned when creating the batch.

    • Entered Total shows the Total Dollar amount of all entries entered within the batch.

    • Allocated Total shows the Total amount of all entries allocated to a GL account.

  3. The 4 task buttons located on the menu bar are:

    • New - To add a new Invoice or Credit Memo to the batch.

    • Back - To exit the batch and take you back to the Open Invoice Batch Window

    • Printable View - To print to screen the details of all entries within the batch.

    • Filter - To filter and review all invoice/credit memo entries within the batch by:

      • Entry Type - Invoice, Credit Memo or All entries

      • Vendor code

      • Vendor Name

      • Invoice Number

      • Invoice Date

    • Entry# - To order the entries within the batch by entry # within the batch

    • Vendor Name - To order the entries within the batch by Vendor Name

  • Click the + sign next to an entry to reveal the details of the entry

  • Click the + sign at the top of the page to reveal the details of all entries within the batch.

  • The Allocated Total and Entered Total needs to be balanced to Post the batch. They do not balance to save the batch. If they do not match, the Out of Balance column shows the entry and the amount it is out balance and appears in red.