Skilled Nursing Facilities

Creating an Account Group

You can create as many account groups as you need. However, it is recommended that you create fewer main account groups, and then split those into subgroups. This approach helps you reduce the number of formulas that need to be created in a custom report.

For example, for a standard balance sheet, create only two account groups, one for Assets and another for Liabilities and Equity. The asset group contains subgroups for current and fixed assets, whereas the liabilities and equity group contains a subgroup for liabilities (which, in turn, has subgroups for current and long-term liabilities) and a subgroup for equity.

Similarly, a standard income statement typically requires two or three account groups: revenue, operating expenses, and/or other income. This format requires a formula for Operating Income and another for Net Income.

The key to creating effective custom financial statements is ensuring that you take the time to plan out what are going to be the main account groups and the various levels of subgroups which then automatically provides subtotals and totals for the reports. The GL accounts are included in the lowest level of a subgroup and it is important to ensure that all the GL Accounts are attached to a group or subgroup so that the reports using the account groups is correct.

  4. In the Account Group - New window, type the name of the group to be created in the Group Name field.

  5. Type a description for the report to be created in the Report Description field. The description of the report should be the same as the title that you want to see in the final report.

  6. Specify the normal balance for the accounts by selecting Debit or Credit from the Normal Balance list. For example, the normal balance for an Assets account group is a debit and for a Revenue account group, it is a Credit. Sequence No

  7. Select Show Detail? if you want the system to list the individual accounts.

  8. Select the specific variance to be applied on the new account group from the Variance list. If you select the Actual - Budget option, you see all variances where actual exceeds budget as positive variance and where budget exceeds actual as negative. Select Actual - Budget for revenue account groups and Budget - Actual for expense account groups.

  9. Specify the account group type by selecting Currency or Days/Units in the Account Group Type field.

  10. Select the Days/Units Denominator from the list if applicable. See Setting up Days/Units Account Groups.

  11. At the Management Console (EMC), select facilities or select divisions if required.

  • The Account Groups created must be unique.

  • If an account group is not going to have any subgroups, complete the Attach Accounts section. 

  • You can create account groups at both facility and EMC Level.

  • Account numbers must be assigned to the lowest account group or subgroup within an account group.

  • Edit account information by clicking edit to the left of the account description. 

  • Delete the group by clicking del to the left of the account description. You can only delete an account group that is not attached to a custom report.

  • Copy the account group along with the subgroups and make necessary changes by clicking copy that appears to the left of the main account group.

  • When new GL Accounts are created, ensure that the new accounts are captured in the appropriate account groups used to create financial statements.

  • Use the Printable View to view the Account Group report that lists details of the Account group and it's related subgroups with description, variance order, account group type and associated GL Accounts.