Skilled Nursing Facilities

Importing GL Batch From AP

If turned on in the GL Configuration, all AP Batches should automatically post an associated GL Batch, but there are times when the system may run into a problem such as when there are power failures or internet down times. The easiest way to determine if there was a problem with the auto posting of an AP Batch is to run the AP GL Transactions report on a monthly basis before completing final month end financial statements. If there are AP batches appearing on the report, then the associated GL Batch needs to the created by using the General Ledger Import From AP.

To post the GL Batch created from the Import from AP, first turn on the GL Configuration setting to allow a journal entry to post to a GL Control Account. (E.g. AP Trade Account). From the GL/AP menu, click Setup and then click GL Configuration under the General Ledger section.

In the GL/AP Setup - General Ledger Configuration screen, select to Allow JE to Control Account and then click Save.

  2. Click Import From AP.

  3. In the Import AP Batch window, enter an appropriate description that includes the AP Batch that you need to import into the Batch Description field. 

  4. The Batches options default to Invoices, Payments, Check Reversals and AP Reversals are selected and, if needed, clear any of the options.

  5. Click Select Batches to select the batch or batches that you want to import. In the Select Batches window, select the appropriate batch, and then click Save.

  6. Use the Import All only if you need to import all the journal entries that were listed in the AP GL Transactions Report in one GL Batch.

  7. Click Run & Edit to create the GL Batch for the selected AP batch selected and move directly into the GL Batch or click Run to just create the GL Batch.

  8. Review the open GL Batch created, compare it to the report of the original batch. Click Post to post the GL batch.

  9. After all the GL Batches that are listed in Import from AP are posted, turn off the setting to allow GL Batch posting to a GL Control Account. From the GL/AP menu select Setup and then click GL Configuration. In the GL/AP Setup - General Ledger Configuration screen select Allow JE to Control Account and then click Save.

  • Contact the Help desk if you are concerned or have any questions about any AP Batches not posting correctly to a GL Batch.

  • Deleting a GL Batch created using import of the AP shows the entries again in the AP GL Transactions report.