Skilled Nursing Facilities

New Bank Reconciliation

  1. From GL/AP menu, select Bank Reconciliation and the G/L - Bank Reconciliation Batches page appears.

  2. Click New to create a new bank reconciliation statement. The Batch Number appears.

  3. In the Description field, type an appropriate description of the new bank reconciliation to be created.

  4. Select the appropriate Bank using the list if there are multiple bank accounts set up.

  5. Type or select the Start Date and End Date in the appropriate fields.

  6. Enter the ending balance found on your bank statement in the Statement Total field.

  7. Click Reconcile. The Bank Reconciliation page appears with the relevant financial information for the specified bank and date range.

  8. To begin the bank reconciliation, select Entry Status of All and then select the Filter by Type of Both. This allows you to review all the entries both checks and non-checks that are part of the bank reconciliation for the date range. After you clear entries, you can use the Entry Status and Filter by Type to review only Outstanding or Cleared entries for Checks, Non-Checks or Both.

  9. Use 1 of 3 options to clear checks, deposits, or journal entries in the system based on the entries cleared on the bank statement.

    • Check Clear to the left of each item.

    • Click Cleared under the status column.

    • Click Clear All at the bottom of the window to automatically change all the entries to a Cleared status.

  10. Work towards getting the Statement Difference appearing in the upper right-hand corner of the screen to zero.

  12. Click Cancel to return to the G/L - Bank Reconciliation Batches page.

  • Best practice is to enter the bank name (if there are multiple banks), month and year in the Batch Description.

  • Previous system outstanding bank reconciliation items need to be recorded in a G/L Batch recording journal entries for outstanding check, deposits or other bank items like interest or bank charges. These one time entries post both the debit and credit to the GL Bank Account.

  • When the Statement Difference shows a zero amount, this does not imply that all entries the necessary entries are cleared or that the bank reconciliation is fully completed.

  • When the Statement Difference shows a zero amount, a Post button appears.

  • At any time during the bank reconciliation process, click Save to apply the entry statuses that you selected and create a permanent record of the reconciliation within PointClickCare.

  • To revert to the previous statuses since your last Save, click Reset All.

  • Only open one bank reconciliation for each bank account at one time.

  • Bank reconciliations are generated based on effective dates. G/L Batch entries that have an effective date different from the Fiscal Period and Year creates out of balance problem for bank reconciliation, as it is needs to balance to the G/L closing balance for the fiscal period. For example, a G/L Batch entry posted to effective 03/31/2015 with a Fiscal period of 4-Apr 2015, the entry shows on the Bank Rec. listing but the entry is not included in the G/L Balance for Bank Rec. for March 2015.