Skilled Nursing Facilities

Entering Invoices/Credit Memos at the Head Office Level

You can enter an Invoice/Credit Memo at the Head Office Level. Entering an invoice or credit memo in Head Office allocates the expense across multiple facilities/buildings. You can do this in the Account Distribution section of the Invoice Entry screen by using the Facility Alias field.

  1. Enter the Invoice/Credit Memo Details as explained in steps 1 to 11 in Entering Invoices/Credit Memos at the Facility Level.

  2. If you have multiple invoices to be allocated to the same facility/building, enter the facility alias or facility name in the Facility (Alias) field under Account Distribution. When you enter a facility name or alias this facility is automatically assigned to the distribution lines below it.

  3. If you have an invoice where the expense needs to be allocated to multiple facilities, leave the facility (alias) blank and enter the facility in each of the distribution lines.

  • You can use the facility alias or the facility name. Refer to the document for GL/AP Setup for details on how to configure your system to use either the facility name or the facility alias.

  • Entering the Facility Name or Facility Alias in this field functions the same way as the "remember" toggle button. The system remembers the facility name/ alias for the distribution lines as well as subsequent entries. To turn off the "remember" functionality, remove the facility name / alias from the Facility Name/Alias field under Account Distribution.

  • A quick way to select a facility alias or name is to type the first few letters of the facility name/alias in the Facility (Alias) field and press the Tab key. The facility (alias) field is automatically populated based on the letters entered. Alternatively you can also use the magnifying glass lookup.gif to see a list.

  • You require the AP Posting or AP Entry or GL/AP Role or equivalent security access to process AP Payments.