Skilled Nursing Facilities

Creating a Days/Units Account Group

You can set up days/units account groups which can be selected in the Days/Units Denominator option of currency type account groups to provide amount per day information on the custom financial statements. An example of a Days/Units account group is resident cost per day. It can have multiple subgroups like Private Days and Medicaid Waiver.

You can select the days/units account group from the Days/Units Denominator in a currency type account group or subgroup setup for Revenue and Expenses so that this information appears on custom financial statements. The custom report shows the per day/unit based on the account group or subgroup total divided by the select group days/unit denominator.

  2. Click Account Groups.

  4. In the Account Group - New window, type Days/Units account group name in the Group Name field.

  5. Type a description for the report to be created in the Report Description field. The description of the report should be the same as the title that you want to see in the final report.

  6. Select Debit from the Normal Balance list.

  7. Select Days/Units in the Account Group Type field.

  8. Select the specific variance to be applied on the new account group from the Variance list.

  10. Click subgroup next to the Days/Units account group that was created.

  11. In the Account Group - New window, type Days/Units subgroup name in the Group Name field, for example, Private Days.

  12. Type a description for the report in the Report Description field.

  13. In the attach Accounts section, select the days/units accounts for this subgroup.

After creating the Census Days account group, assign it to the account group for revenue and expenses by using the Days/Units denominator. To assign the Census Days account group to revenue and expenses:

  1. Click edit next to the Expenses and related subgroups. The Account - Edit window appears.

  2. Select the applicable Days/Units group from the Days/Units Denominator list and click Save.

  3. Click edit next to the Revenue/Income and related subgroups. The Account - Edit window appears. 

  4. Select the applicable days/units account from the Days/Units Denominator list and click Save.

  • Make sure that the Days/Unit accounts are set up the GL Chart of Accounts.

  • When you click Days/Units, the Days/Units Denominator field is disabled.

  • Ensure you apply the days/unit denominator to all Account Groups and Subgroups.

  • The subgroup of days should be the same as the breakdown in revenue. If your Revenue account group is divided into subgroups such as Private Pay, Medicaid, and Medicare, then first edit the main Revenue group and select the Days/Unit Denominator as Total Census Days. Then edit the subgroup and select the specific census days option from the Days/Units Denominator list.

  • Ensure that the Variance option selected for the Days/Units Account Group is the same as the Variance option used for the corresponding amount Account Group.