Skilled Nursing Facilities

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Manually Exporting EFT Cash Receipt Batches at the Facility Level

After an Electronic Funds Transfer cash batch is posted, it can be exported manually at the facility level. For multi-facilities this is dependent on the export option of "Export From" set in the Bank Configuration for auto created EFT cash batches. If the batch was a manually created “No Schedule’ batch it can be exported from the facility.

  1. Admin > Billing > Cash Receipt Batches.

  2. Select the appropriate EFT Cash Batch from the posted batches.

  3. Click the export link.

    • The batch file is generated based on the Bank File Format selected for the EFT Configuration profile.

    • The status of the batch changes to exported. The "Reviewed By" and "Revision Date" sets based on who exported the batch and when.

  4. Click Save to view or save to save the export results on your local machine. You can then select Save again from the standard File Download dialog box to store the results in a file:

    1. Select the folder to store the file in the Save In list.

    2. Type the file name in the File Name field.

  • Security - Module: Admin, Parent Function: A/R Batch Entry, Child Function: Export EFT Batch

    • Export EFT Batch Options

      • Yes.

      • No.

  • If the bank configuration for the EFT batch has the Export From option set to "Facility", the export link appears at the facility level.

  • If the bank configuration for the EFT Batch has the Export From option set to "Management Console" the export link does not appear at the facility level.

  • An additional filter, Posted & Exported, appears in the batch status filter.

    • This option appears under the same conditions as the Exported Status.

    • This option appears directly above the exported status option.

    • When selected, the batch listings includes all batches in posted or exported status.

  • If you export the same batch multiple times in a single day, the same file modifier ID are used for that day.

  • If a batch is exported multiple times, the "Reviewed By" and "Revision Date" still shows the name/date of the original batch export.

  • You are limited to 26 exports a day for each bank routing#/company ID combination.

    • At the 27th export attempt, the following message appears: "You can only export up to 26 batches a day. Please try again tomorrow."