Skilled Nursing Facilities

Creating Standard Shifts

Standard Shifts are used in creating assignments for POC, Paper ADL Documentation, eMAR, and care planning where an intervention is carried out within a specific time frame (for example Q-shift, Days, Evenings, and Nights). The shifts specify the start and end times associated with shift documentation. NEVER create duplicate standard shifts (such as two 6-2 shifts); the same shift can be used for both POC and eMAR.

Standard Shifts are not the same as staff scheduling shifts. They should closely reflect the shift times used by your facility but it is NOT ESSENTIAL that they be the exact shift times for all employees. For example: a facility is documenting on paper and has 3 shifts, 7-3, 3-11, 11-7 and a staff member who works the Day shift toilets a resident or passes a medication at 3:15. The documentation is entered on the EVENING shift, even though the staff member is working the DAY shift. The same is true in POC; staff document according to TIME, not their shift.

Note

Standard Shifts should not be facility scoped in a multi-facility database. All Standard Shifts should be corporately scoped for use by all facilities so duplicates aren’t created. The facilities link can be used to allow or deny access to shifts for specific facilities and to reduce confusion at the end user level.

  1. Do one of the following:

    • Single Facility: Clinical > Setup > Standard Shifts.

    • Multi-Facility: Management Console > Standards > Care Management > Standard Shifts.

  • When setting up Standard Shifts, name the Shifts so staff can see the time range when editing their assignments. For example: Day 6-2, Evening 2-10, Night 10-6).

  • Shifts with dependencies (shifts assigned to frequencies or time codes) and shifts that are in use (have at least one facility checked off) cannot be deleted, therefore no del link is available.