Skilled Nursing Facilities

Contents

Overview of Month End for Trust

Because the TRUST module should be operating in synch with your actual banking, you should endeavour to close TRUST as close to midnight on the last day of the calendar month as possible - just as your local bank is doing. Of course, that isn't likely possible, so closing TRUST usually happens just before or after the calendar month end.

After the TRUST period is CLOSED, it cannot be re-opened, so ensure all activities you want to be recorded to that month are entered and Posted. i.e. All "TRUST" deposits and withdrawals (via batch or "CASH BOX") must be complete.

  1. While on the ADMIN module, select TRUST from the menu.

  2. If there are any unposted Withdrawal or Deposit batches, for the current month, they must be POSTED.

  3. The CASH BOX should be topped up or replenished to its defined float before starting the new month. PointClickCare uses the term CLOSE CASH BOX to indicate this topping up or replenishment.

  4. On the system within the CASH BOX,select CLOSE CASH BOX. The system identifies how much is needed to be removed from the Trust Bank and placed in the CASH BOX, and completes all the system steps to do so. You still visit your Trust bank, and get the actual $s to be placed into the CASH BOX.

  5. After the required Trust reports are printed, if desired, and the Trust Statement generated and printed, your Trust period can be CLOSED.

  • After the period is closed, it cannot be re-opened.

  • TRUST reports can be produced for any period, at any time.

  • You must have a security role with appropriate rights to see both the TRUST & REPORTS screens. The (delivered) Admin (User) role provides that access. See your local Security Administrator if you require changes to your Security privileges.