Skilled Nursing Facilities

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Manually Creating No Schedule EFT Cash Receipt Batches at the Facility Level

Electronic Funds Transfers are created as Cash Receipt Batches. You can create manual EFT batches for residents who are not on a Timing Profile and have No Schedule selected within their active Resident EFT Setup. Single facilities and multi-facilities can create manual cash batches with no schedule at the facility level.

  1. Admin > Billing > Cash Receipt Batches.

    • Batch Type: select for Electronic Funds Transfer.

    • Effective Date: Select the date.

    • Batch #: shows the next sequential batch number and cannot be edited.

    • Batch Description: enter a description for the batch. Best practice is to name the batch so that you can easily identify it at a later date. For example, EFT No Schedule February 2015.

    • Include Residents With: Use this setting to create EFT cash batches for residents who are not on a Timing Profile.

    • Entered Total: not editable. This field is totaled during generation of the batch.

    • Sort by: select Resident Name or Resident Number.

  3. Batch transaction is automatically generated for all residents under the facility with an active Resident EFT Setup, and No Schedule is selected.

  • EFT must be configured for the facility.

  • Applying Payment/Cash Application Rule for EFT payment:

    • The system calculates the amount to apply in each aging bucket for each resident based upon all private type payers and outpatient type payers where the bill form is statement.

    • The system determines the oldest bucket with outstanding billed transactions and applies to that bucket first. If there is more cash remaining to be applied, the system proceeds with the next oldest bucket.

    • If multiple payers are found in the bucket to which cash is being applied, the payer with the highest amount owing gets cash applied first, then continues with the next payer with the highest amount owing until all payers are exhausted in this bucket.

    • When all buckets have cash applied, if there is still more remaining, the overflow goes in the current bucket of the default payer defined in A/R Configuration.

  • If the Write-off option is enabled for the payer and an amount entered, the system creates an adjustment batch when the EFT batch is posted.

  • The Write-off amount cannot exceed the amount set within the Payer.

  • Click EFT error in the action icon to open the Error Report for the batch.

    • The EFT Batch # appears on the report.

    • The following Error Messages with severity appear:

      • No residents (i.e. no transactions to be created).

      • No transactions (i.e. residents exist without an owing balance).

      • Posting parent when at least one child contains no transactions.