Close Cash Box and Replenish in the Trust Portal

You can replenish and close the Cash Box. When the current level of the Cash Box gets low, facilities need to replenish the cash levels.

In the Cash Box section in the Trust Portal, click the linked cash box reference number.
Click Print to print the Cash Box transactions.
Click the Close Cash Box button in the Cash Box Transactions section.
Type the posting date. This date must match the date the check is being cashed at the bank.
Select the account from which the funds will come using the From Account list.
In the Amount field, type the amount required to replenish the Cash Box. This amount should reflect the Cash Box Transactions total.
In the Cheque No field, type the check number. Providing the check number enables you to keep track of the transaction for audit purposes.
Click Close Cash Box. The current balance is updated and matches the opening balance.

It is best practice to print the Cash Box transactions, as the system does not produce a report on this later.
The balance information appears in two sections: in the Trust Portal under the Cash Box section and when you open the Trust - Cash Box.
The Trust - Cash Box also shows any previous transactions that were processed through the Cash Box.

You must have R/A/E/D permissions assigned to your security role to perform this function.

Skilled Nursing Facilities