Skilled Nursing Facilities

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Manually Creating No Schedule EFT Cash Receipt Batches at the Management Console

Electronic Funds Transfers are created as cash batches. You can create manual EFT cash batches for residents who are not on a timing profile and have no schedule selected in their active Resident EFT Setup. For multi-facilities, these batches can be created at the EMC level, or the facility level.

  1. EMC > Operations > Electronic Funds Transfer Batches.

  3. Batch # (read only). The next sequential batch number.

  4. Type a Batch Description.

  5. Select the Bank Configuration from the list. A list of active EFT bank configurations appears. This option only appears if the batch is being created at the EMC level. A manual EFT batch is created for facilities associated to the selected Bank Configuration.

  6. Include Residents with: Select the schedule.

  7. Entered total appears as 0.00 and is not editable.

  8. Sort By: Selection is the order in which transactions are created in each facility/child batch.

  • You can print the batch, edit and/or delete transactions within the batch, and print receipts.

  • You can delete the open No schedule batch by clicking the description, and then clicking delete.

  • Generating an EFT batch manually at the EMC level:

    • Creates a parent batch.

    • Finds all facilities associated to the EFT bank configuration selected and creates a facility/child batch for each, only if transactions are created for the facility.

    • All facility/child batches are available at the EMC and facility levels.

    • Finds all active EFT residents under the facilities of the selected bank configuration with timing configuration set to "No Schedule", who have an EFT balance based on the "Generate using" field from the resident EFT configuration, and generate transactions for those residents.

  • Applying Payment/Cash Application Rule for EFT payment:

    • The system calculates the amount to apply in each aging bucket for each resident based upon all private type payers and outpatient type payers where the bill form is statement.

    • The system determines the oldest bucket with outstanding billed transactions and applies to that bucket first. If there is more cash remaining to be applied, the system proceeds with the next oldest bucket.

    • If multiple payers are found in the bucket to which cash is being applied, the payer with the highest amount owing gets cash applied first, then continues with the next payer with the highest amount owing until all payers are exhausted in this bucket.

    • When all buckets have cash applied, and it there is still more remaining, then the overflow goes in the current bucked of the default payer defined in A/R configuration.

  • If the Write-off option is enabled for the payer, an amount entered, the system creates an adjustment batch when the EFT batch is posted.

  • The Write-off amount cannot exceed the amount set within the Payer.

  • Empty batches are not created on manual creation in the Management Console when facilities are mapped to the bank configuration selected, and EFT residents exist for those facilities, but no transactions need to be created for those residents.

    • The EMC/parent batch contains a warning for each facility for which a batch was not created that belongs to the bank configuration selected.

    • Empty batches continue to be created at the facility level.

  • Click EFT error in the action icon to view the Error Report for the batch.

    • The EFT Batch # appears on the report.

    • The following Error Messages with severity appear:

      • No residents (no transactions to be created).

      • No transactions (residents exist without an owing balance).

      • Posting parent when at least one child contains no transactions.